Heathfield United Kingdom TN21 9BH

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Frequently Asked Questions

 

Basic Venue Hire: What's Included?

All our venue hires include exclusive use of the complete three acres site surrounding the barn. The barn has space for up to 100 guests and the rafters are hung with 200m of clear string warm white fairy lights. We also include a large vintage Oak barrel for your cake, or a big genuine log cake stand if you prefer. You will have use of our large fire pit & a bag of wood, five straw bales (and the option to hire more), the bar building (unstocked) and festoon lights strung between the bar/firepit and the barn. There's also four big crate tables and an assortment of round wooden 'reel' tables and a few other helpful items. 

We are able to supply a huge range of additional things to dress the tables and the barn, and many outdoor decorations and items from our Prop Box. These range from jam jars, hanging jars and hessian runners to larger items such as signage, apple crates, vintage china and additional tables. There's so much that we are happy to send over an inventory if you would like to know more. We can also custom make any additional items should you really wish to personalise your day.

Can you help with dressing the venue?

We have our own on-site venue dresser with years of experience at both wedding planning and venue dressing. She can either completely dress the venue according to your plan, or work alongside you if you wish. Our dresser is also able to assist with your pack down afterwards - talk to us about these options.
We also have a huge variety of decorations and props that you can hire, and a trusted list of local suppliers if you require recommendations for additional items.
Our experienced in-house craftsman Maaker can turn most Pintrest dreams into reality - from small table items and decorations to elaborate displays, signage and just about anything else you can think of!

How about Public Transport, Parking and Accommodation?

We have two small car parks onsite - one adjacent to the main house and one through our field access. Together these can park around 40 vehicles, plus catering vans on hard standing. This leaves our circular driveway clear for your wedding car, or additional cars if necessary. There is free, unrestricted, roadside parking nearby, but we would encourage car sharing where possible. 

We are a rural location and our nearest London mainline train stations of Stonegate & Etchingham are only a short 10-15 minute ride away. We can arrange taxi and mini bus transport if requested.


We are in an area of outstanding natural beauty and have a vast array of local accommodation we can suggest that is less than five minutes drive away -  everything from traditional B&B's, to shepherds huts and 5* luxury tree houses! For a fun group 'sleepover' there is also a great little campsite a couple of minutes away.

Our nearest large towns with some great hotel accommodation are Battle (15mins), Tunbridge Wells (25mins) and Eastbourne (25mins).

Do you have disabled access?

We are very mindful not all visitors may have full mobility. Our site is a combination of flat and undulating outdoor spaces, however our car park allows flat, step free walking/wheelchair access to the Barn. The lower fire pit, bar area are also able to be accessed step free.

Please talk to us further should any guests require further mobility or other assistance as we will do our utmost to accommodate any additional needs or requests. We want all your guests to enjoy celebrating with you!

Do I have to use your recommended suppliers?

No! One of our strengths is that we want you to have exactly what you wish! We have created a 'Little Barn Book' of trusted local suppliers that we have previously used, however you are welcome to use your own suppliers or the talents of friends and family in any area. 

Whilst our hire cost includes use of the Bar, you are also welcome to use that facility in any other way you choose as it comes as a blank space, with a fridge and small freezer.

We are also happy to remove any of the standard hire items included, such as chairs and tables, and you can add your own items instead.

Is your venue child safe and dog friendly?

We are very family friendly venue, however we would ask you to be mindful that we have a small 1/4 acre lake on-site. We would ask you to ensure anyone bringing a child or non swimmer is made aware that they are responsible for their safety at all times.

Our venue is fully hedged, fenced and gated. The two car park entrances will be closed off once full, with gates between the venue and the quiet country road that can be made child-proof if requested. 

We also have a fire pit area, which we are pleased to offer. The usual safety precautions apply.

Whilst we don't provide high chairs or specific child seating (they do love our straw bales), you are welcome to bring or hire your own.

We do not have a general policy of allowing dogs or other pets on-site, with the exception of assistance dogs, but if you have a very special request to be accompanied by a much loved pet for your special day, we ask that you speak with us to see if this can be accommodated.

We also wish to advise that we have a very small flock of friendly bantam hens in secure enclosure away from the barn area, which provide organic eggs for our resident baker. 

What's your 'Plastics & Environmental' Policy?

We are situated in an 'area of outstanding beauty' and also want to help protect the wider global environment. Single use plastics have a huge impact on the planet. We are encouraging all our guests to consider choosing alternatives that can be recycled or that are biodegradable, however this is just a suggestion at present until such items become more widely available at a cheaper price.


We hope to be able to ban all single-use plastics altogether on-site by 2026, with the exception of plastic drinking straws which we already do not allow, however will see how alternative products develop.

 If you wish to have straws at your event, we would ask that you choose from the ever expanding range of paper straws available. We also only allow natural confetti made from plants and flowers (not rice paper) as it is more environmentally friendly.


We are able to make &  supply beautiful natural hand-dried flower petal confetti in personalised packaging, and a vast selection of paper straw options should you wish to buy direct from us for convenience.

Do you hire the venue for parties as well as wedding receptions?

Absolutely! Do look at our Vintage Tea Parties, BoHo Picnics and Fabulous Feasts options, which are wonderful ways to celebrate! Please note that we do not offer 'venue only' hire for parties apart from for weddings and wedding receptions.

When can I access the venue?

This varies according to the purpose for hire. 

We offer a generous four day access before a wedding day, and three days following your wedding, for clearing up/removal of you personal items & rubbish. The only exception is food and food waste, which must be removed by 11pm on your wedding day.  We also allow extra site visits for suppliers and/or other needs by prior arrangement.

For Special Occasion hire, we offer early access on the same day as the event, and removal of personal items and rubbish must be completed by 11pm on day of hire.

We will also ensure site access Mon-Wed in the week following your event, for any suppliers needing to collect hired items. Experience tells us that suppliers can sometimes take a little while to collect! You do not need to be present as we can ensure we have someone on site to allow access if arranged in advance. Hire items must be ready for collection or a charge will be added to do this on your behalf.

If you require more additional access for any reason, speak with us and we will do our best to accommodate this, however with other events booked on site this cannot be guaranteed.

Do you give to charity?

We have a real heart for social justice. Why not check out our Charitable Giving page to see more about the three great local and global charities that we support as a business. 10% of every booking we take is donated to one of these charities, and you can even choose which one! It costs you nothing more, but means the world to those in need.

Can we get married at Crabapple Barn?

We offer a pretty area by our lake for outdoor ceremonies, down by our magnificent 'Old Man Willow' tree. Included is a genuine Silver Birch archway on the edge of the lake, and straw bales and covers can be hired separately. We are not licensed for marriage, however many of our couples take advantage of the simple service provided by our local registry offices a few days before their wedding to complete the legal formalities, and treat their time with us as their actual wedding day.

For an indoor alternative, we are thrilled to be linked with The Chantry, just one mile from us. This beautiful decommissioned Chapel is a stunning location for a service of any type for up to 90 guests. The building is licensed for weddings and the owners have the same heart as ours to make your day just as you want it. Get in touch to find our more about this beautiful option that can be booked direct with the owners. We are very happy to work together as a ceremony and reception option to tailor your day perfectly.

Is the venue non-smoking only?

We do not allow smoking anywhere on the property, including the main barn, bar and outdoor spaces, except in our designated smoking area. We have provided a picnic table for smokers in this area, with views over the South Downs, and not far from the main barn. Please ask your guests to respect this policy at all times.

Please contact us with any additional questions or for more information on our package prices and other extras we can offer!